Registration campaigns
Targeted email and WhatsApp invitations that bring the right attendees, measured per send.
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Services · Event Management Tools · Event Management
End-to-end event management for congresses, symposia, launches and webinars: the campaign that fills the room, the registration, the check-in at the door, the stream for those who cannot come, and the report that says what it all achieved.
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Positioning
What happens in the room is what everyone remembers. What decides whether it works is the invitation, the registration, the reminders and the follow-up around it.
What we run
Each piece can be booked on its own, but they work best together, because the data from one becomes the input to the next.
Targeted email and WhatsApp invitations that bring the right attendees, measured per send.
Branded pages with agenda, speakers and a form that asks only what the team will use.
A kiosk or handheld scan that checks guests in in seconds and knows who has arrived.
Names, titles and sessions printed on arrival, designed to your event’s identity.
Remote attendees join live with Q&A and polls, and the session is recorded for on demand.
An attendee’s journey
A guest meets the event a dozen times before they sit down. Each of those moments is designed, and each one is recorded against the registration.
By email and WhatsApp, in the language they prefer.
RecordedDelivery, open and click.A short form, a confirmation and a calendar file.
RecordedRegistration and source.Seven days, one day and one hour before — stopping once they are in.
RecordedReminder opens.Scans a QR code, collects a badge and walks in.
RecordedCheck-in time.In the room, or live online with Q&A and polls.
RecordedSessions attended, minutes watched.A thank-you, the certificate and the recording.
RecordedCertificate and replay opens.
Why teams choose us
A medical event has constraints a general event agency does not meet: accreditation, HCP verification, compliance on hospitality. Our team works inside them every week.
Marketing, registration, check-in, streaming and reporting from one team, with one point of contact.
An intimate advisory board and a regional congress need different tools; we configure for the event you are running.
A team that has run pharmaceutical events across the region, with the detail that sector demands.
Reporting
Attendance is the start of the story. The report shows who came, who stayed, what they asked, and what happened after.
How it connects
An event produces the richest signal a programme gets: a doctor chose to give you an evening. We make sure that signal is not lost when the room empties.
Invitations, reminders and follow-ups sent as one coordinated sequence.
The registration page is built on the same system as the rest of your campaign.
The live stream becomes an on-demand session with its own audience.
Booth games at the same event feed the same attendee list.
Accredited sessions issue certificates into the learning platform.
With ORCA Connect, attendance and questions land on each doctor’s profile.
FAQ
The technology and the attendee journey: campaigns, pages, registration, check-in, badges, streaming and reporting. We work alongside your venue and logistics partners, or bring ours.
Yes. We manage attendance tracking to the standard accreditation requires and issue certificates carrying the accreditation details.
A tablet or kiosk with a scanner and a badge printer per entrance. We bring the kit and a team member to run it, or train yours.
Yes — live Q&A, polls and chat, moderated from an admin view, with questions passed to the chair in the room.
Headline numbers are live during the event. The full report, with engagement and follow-up, is usually delivered within a week.
Within the consent attendees gave at registration, yes — for follow-up, for the next event, and on their profiles if you run ORCA Connect.
The whole point
Tell us the event, the audience and the date, and we will plan the ten weeks around it.